Virtual Data Room Tutorial

Virtual data rooms are vital for businesses that have to execute complex and sensitive transactions that require extensive documentation. However, VDR services are not all created to be the same. There are differences in features, pricing points, and security configurations can affect effectiveness and how a VDR can adapt to specific workflows and processes. The first step to filtering through the many vendors is to identify what you need. The handling of sensitive data involves a variety of use scenarios, and it is crucial that the software satisfy your requirements and meet your expectations.

Investment bankers, for example depend on VDRs to manage their M&A process, which may require a lot of documentation, as well as sharing of sensitive information with other parties, such as competitors. This is why they demand solid security including military-grade encryption standards secure connections, secure replication across multiple private servers, and advanced authentication procedures. They must be able to create and configure watermarks that can be applied to specific folders, documents or even a collection of items.

Other key features include the ability to limit printing, screen capture, and restrict access to documents even after it has been downloaded. VDRs can also be beneficial in allowing administrators to track users’ activities down to an individual page level. This gives them an understanding of who is looking at what and when.

A virtual dataroom should be able to work with a variety of web browsers and devices without the need for users to download apps or plugins. It is also beneficial if the interface is intuitive and easy to navigate.